Administrative Assistant

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Rothschild, (Wisconsin, United States), is seeking talent to fill the position of Administrative Assistant. This job is full-time permanent.

Position Summary:

The Administrative Assistant for the Paper & Converting Departments provides critical support to the operations team by managing the hourly production scheduling, maintaining SAP and UKG system data, generating reports, and coordinating day-to-day administrative activities for the paper mill. This position ensures scheduling accuracy, smooth communication across departments, and efficient execution of administrative and production-related tasks.

Key Responsibilities:

• Update and maintain hourly time schedules for the paper and converting staff, including shift coverage, vacations, back-fills, training assignments and adjustments within the UKG timekeeping system.
• Maintain the unit master schedule in SAP and UKG (or similar systems), ensuring accuracy for materials, production runs, and personnel scheduling.
• Perform SAP transactions to support production and material management activities, including data entry, schedule updates, inventorying tracking and order tracking.
• Generate and distribute daily, weekly, and monthly reports on production metrics, crew utilization, downtime, and training for the paper and converting units.
• Analyze production and scheduling data to identify trends and support problem-solving with operations leadership.
• Provide administrative support including document preparation, data entry, correspondence, filing, project support, employee communications and maintaining accurate electronic and manual records.
• Act as a liaison between operations, maintenance, HR/training, and supply chain teams to ensure scheduling and communication needs are met.
• Demonstrate flexibility in working hours as needed to accommodate production scheduling or training requirements.

Qualifications:

• Education: Associate’s degree preferred (Business, Administration, or related field) or equivalent combination of education and relevant experience.
• Minimum 3 years of administrative experience in an office or manufacturing environment.
• Experience with production scheduling or workforce coordination is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SAP (or other ERP systems) and UKG/Kronos (or equivalent scheduling systems).
• Excellent written and verbal communication skills; ability to effectively collaborate with employees at all levels and across departments.

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.