HR & Executive Assistant

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Nekoosa, (Wisconsin, United States), is seeking talent to fill the position of HR & Executive Assistant. This job is full-time permanent.

Key Responsibilities:

Recruitment and selection

• Support interview and placement of new hourly hires.
• Administer all steps of the SHL hiring process.
• Coordinate and post hourly job bid openings in accordance with collective bargaining agreement requirements.
• Maintain accurate departmental seniority records for all hourly employees

Training & Development

• Provide administrative support for training and development initiatives.
• Coordinate logistics for training events, sessions, and related activities.
• Serve as backup support for the HR Advisor as required.
• Provide apprentice system support as needed

Executive Assistant

• Assist with onboarding and orientation processes for new employees.
• Support absence management tracking and documentation.
• Maintain confidential employee information and ensure compliance with privacy and record-keeping standards.
• Assist and/or arrange travel itineraries as needed.
• Preparation of daily, weekly and monthly reporting.
• Coordinate community events
• Perform additional duties as assigned

Required Qualifications:

• Proficiency in Excel, Word and PowerPoint
• Ability to work independently and under pressure
• Well organized
• Strong interpersonal skills, ability to recognize priorities
• Ability to strictly maintain and effectively handle confidential information.
• Certificate or diploma in Human Resources or Business Administration.
• A minimum of two-years office experience, preferably in a human resources environment.

Critical Competencies for Success:

• Strong communication and people skills
• Ability to build and maintain positive relationships across all levels of the organization.
• Knows when to escalate issues and when to resolve them independently.
• Maintains a calm, confident presence even under pressure.
• Manages complex calendars with shifting priorities.
• Balances long-term planning with urgent, time-sensitive demands.

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.