Executive Administrative / Human Resources Assistant

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

Domtar, Menominee Operations is seeking an Executive Administrative Human Resources Assistant.  This position will report to the Mill Manager and provide general human resources administrative services and direct administrative support to the HR Manager and General Manager.  This position will also be responsible for supporting the Senior Management Team.

Job responsibilities include, but not limited to:

• Assists in the scheduling, coordination and making travel arrangements for candidates for open salaried positions.
• Administers all steps of the hiring process for hourly employees including entry of hourly new hire/termination IT access/changes into MYHRSpace.
• Maintain updated organization chart.
• Dimensions timekeeping assistance, including running reports to assist managers with timecards that are incomplete and assisting with timecard questions or issues.
• Processing of hourly bi-weekly payroll.
• Assists in the entry of data into the monthly corporate metrics report.
• Create purchase orders, run month end reports, SAP input for invoices for HR & GM,
• Coordination of annual monthly and quarterly employee engagement activities, holiday gift cards, holiday lunch, quarterly safety award selections and annual Safety Calendar contest.
• Providing administrative assistance, writing and editing emails, drafting memos and preparing communications on the executive’s behalf.
• Service Awards, Birthday and Holiday Cards.
• Preparation of daily, weekly, and monthly reports including Safety and Environment monthly tracking, lost time reporting, Mill weekly tracking and reporting of training, and updating of employee lists.
• Order and maintain office supplies and labor law posters.
• Oversee the Receptionist position as needed for group tours or other needs.
• Coordination of employee quarterly random drug testing and new employee physicals.
• Political correspondence and meeting coordination.
• Mail pickup and delivery, USPS and Expedited.
• Performs other duties as assigned.

Qualifications and educational requirements:

• High competency level in Microsoft Office, Word, PowerPoint, Excel and Email.
• Ability to work well with all levels of management and staff as well as outside contracts and vendors.
• High School diploma or GED is required.
• Additional college or technical school coursework is preferred.
• Minimum of three (3) years on the job experience is required.
• Time management and ability to meet deadlines is critical.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• High level of confidentiality.
• Ability to work well with all levels of management and staff, as well as outside contacts and vendors.

Domtar offers a highly competitive salary, annual bonus, full benefit package effective immediately, generous 401k match, company funded life and disability insurance to name a few benefits.

If you are interested in this position, you may submit a resume or apply on-line (www.domtar.com). Resumes and applications can be mailed to:

Domtar

Attn: Human Resource Manager

701 Fourth Avenue

P.O. Box 277

Menominee, MI  49858

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.