HR Administrative Assistant

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Kingsport, (Tennessee, United States), is seeking talent to fill the position of HR Administrative Assistant. This job is full-time temporary.

Key Responsibilities

General office support duties:

• First point of contact for employee walk ins
• Greet and direct incoming phone calls and visitors
• Office duties of filing paper documents, maintaining personnel files and I-9 binders, printing training materials, creating new hire onboarding binders, etc.
• Assists with new hire onboarding process
• Manage locker assignments for new employees and separations
• Maintain office supply levels
• Manage departmental inbound and outbound mail to include internal drop box

Scheduling Coordination:

• Manages scheduling for the department to include interviews, meetings, meeting rooms, events as directed, employee physicals, drug testing, etc. 
• Coordinates visits and agendas of external job candidates. 
• Schedules internal resources as needed for interviews, meetings, training purposes, new hire onboarding, etc.
• Assists Training Coordinator with scheduling skill certification meetings

Required Qualifications

• Experience working in a professional office environment
• Highly organized professional able to see assignments through from start to finish
• Works with employee sensitive information and must maintain strict confidentiality at all times
• Proficient with MS office suite
• Effective communicator both verbal and written
• Able to successfully multi task in a fast paced business environment
• Customer service focus for internal and external stakeholders
• Professional demeanor

Preferred Qualifications

• Associates degree in business or related field
• Prior HR work experience

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.