Purchasing Clerk

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

We are recruiting for   Purchasing Clerk positions.

Apply today, start within a week! All ages and experience levels are welcome. We have full-time positions.

“¡Se habla español!”

What we are offering:

• Competitive salary
• Direct deposit paid biweekly
• One week of vacation the first year, then two weeks a year
• Full range of group insurance
• Telemedicine services
• 401k savings plan
• Employee and family assistance program
• Referral incentive: refer a friend and receive a bonus
• Work environment based on respect, inclusion and diversity
• Office accessible by public transit

Position Purpose:

The Purchasing Clerk provides essential support to the purchasing process and departmental staff by processing purchasing documentation, acquiring materials and services, and responding to related inquiries. This role helps maintain accurate vendor information and inventory records and ensures timely and efficient procurement in alignment with company policies and budget guidelines.

Nature and Scope:

This is a service-oriented position supporting the Facilities, Converting, Warehouse, and Office departments.

Working Hours:

Monday to Friday | 8:00 a.m. – 4:30 p.m.

Major Responsibilities:

• Review, validate, and issue purchase orders; confirm vendor details including ETA, pricing, terms, and delivery location.

• Negotiate pricing and monitor backorder reports; follow up with vendors regarding pending or delayed items.

• Resolve shipment delays and discrepancies with delivered goods.

• Order and distribute office supplies as needed.

• Maintain updated vendor contact lists and pricing information within the system to ensure PO accuracy.

• Assist the Storeroom Team with PO discrepancies, quantity issues, and inventory logging for month-end reporting.

• Process monthly credit card reports, ensuring all transactions are properly documented and approved.

• Scan, print, and archive all processed requisitions and POs both electronically and physically.

• Ensure compliance with Resolute’s Procurement Policies and Procedures by collecting and reviewing supporting documentation.

• Communicate procedural requirements to staff and vendors to facilitate efficient purchasing operations.

• Maintain purchasing files and records to ensure documentation is available for audits and policy compliance.

• Provide updates to the Planner, Converting, Maintenance, and Managers on backorders, product changes, and pricing issues.

• Update system pricing based on vendor contracts and agreements.

• Participate in department meetings, procurement and safety training sessions, and workshops.

• Perform other related duties to support efficient Mill operations.

• Prepare various purchasing-related documents such as inventory reports, return logs, and credit card expense reports.

• Respond to inquiries regarding purchasing procedures and provide guidance or direct appropriately.

• Support audit processes by providing required documentation.

• Submit weekly reorder reports for review and approval by the Purchasing Agent and Maintenance Manager.

Education and Experience:

• Experience in purchasing, customer service, or bookkeeping preferred.

• Job-related education required; associate degree or higher preferred.

Duties and Responsibilities:

• Work under direct supervision using standardized procedures.

• Provide accurate and timely information to internal and external stakeholders.

• Comply with all Resolute policies and procedures related to procurement and safety.

Skills and Qualifications:

• Proficient in Microsoft Office (Outlook, Excel, Word) and Windows environment.

• Ability to operate standard office equipment (computers, printers, scanners, copiers).

• Strong organizational and communication skills; English required, bilingual (English/Spanish) preferred.

• Basic math proficiency, including working with fractions, percentages, and ratios.

• Preferred background in bookkeeping or customer service, with accurate record-keeping ability.

• Able to adapt and respond to a dynamic work environment with opportunities to apply creative problem-solving to a variety of procurement-related situations.

Physical Requirements:

• Must be able to sit at a desk and work on a computer for prolonged periods.

• Ability to lift up to 15 pounds as needed.

Tissue is a business unit of Domtar. As one of the few fully integrated tissue manufacturers in North America, we have a well-established presence in retail and away-from-home tissue manufacturing and are ideally suited to serve U.S. customers. We own and operate three manufacturing mills, in Sanford and Hialeah, Florida, and Calhoun, Tennessee, as well as a converting facility in Hagerstown, Maryland.

With seven converting lines and two paper machine production lines –for paper towels and bath tissue – the Hialeah Mill is a 24/7 operation.

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions). 

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.

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