Storeroom Material Repair Coordinator

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Hawesville, (Kentucky, United States), is seeking talent to fill the position of Storeroom Material Repair Coordinator. This job is full-time permanent.

INTERNAL POSITION POSTING

HAWESVILLE MILL

POSTED ON

06/30/2026

Storeroom Repair & Material Coordinator

Position Summary

The Storeroom Repair & Material Coordinator reports directly to the Purchasing Manager and plays a critical role in supporting safe, efficient, and reliable mill operations. This position is responsible for overseeing the receipt, storage, tracking, repair coordination, and distribution of maintenance parts, materials, and supplies within the mill storeroom.

The coordinator acts as a key liaison between purchasing, maintenance, engineering, operations, and external vendors to ensure inventory accuracy, equipment reliability, and uninterrupted production support. Success in this role requires strong organizational skills, technical inventory management expertise, supplier relationship management, and the ability to work effectively in a fast-paced industrial environment.

A strong commitment to workplace safety, operational excellence, and continuous improvement is essential.

Essential Duties and Responsibilities

Storeroom & Inventory Management

• Manage all functions related to the receipt, storage, issuance, and tracking of maintenance parts, tools, materials, and operating supplies within the mill storeroom.
• Ensure inventory accuracy through proper documentation, cycle counting, and inventory control procedures.
• Monitor stock levels and coordinate replenishment activities to maintain operational readiness while minimizing excess inventory.
• Maintain organized storeroom conditions that support efficient retrieval, safe handling, and proper storage of materials.
• Ensure all inventory transactions are accurately entered and maintained within SAP.

Repairable Parts Coordination

• Coordinate the repair process for all inventory items designated as repairable assets.
• Communicate with repair vendors to obtain repair status updates, lead times, pricing, and technical information.
• Track repair cycles to ensure timely return of repaired equipment to inventory.
• Work closely with Maintenance and Engineering teams to prioritize repairs and minimize equipment downtime.

• Maintain records and documentation related to repair history, repair costs, and vendor performance.

Vendor Managed Inventory (VMI) Administration

• Oversee all Vendor Managed Inventory (VMI) programs for the mill.
• Create, manage, and maintain VMI purchase orders in SAP.
• Monitor vendor stocking performance and ensure suppliers maintain agreed inventory levels and service standards.
• Conduct regular reviews with suppliers to evaluate performance, delivery reliability, and inventory accuracy.
• Resolve issues involving shortages, discrepancies, damaged materials, or non-compliance with vendor agreements.

Shipping & Material Coordination

• Coordinate all outgoing shipments of parts and materials leaving the mill, including inter-company transfers and returns to vendors.
• Prepare and maintain shipping documentation and inventory transfer records.
• Ensure compliance with company procedures and transportation requirements for all outbound materials.
• Coordinate material movement between departments to support maintenance outages, projects, and operational needs.

Cross-Functional Collaboration

• Collaborate with Purchasing, Maintenance, Engineering, and Operations personnel to standardize inventory commodities and improve inventory efficiency.
• Assist maintenance planners, coordinators, and engineers with material identification, spare parts planning, and project support.
• Participate in planning meetings and support maintenance shutdowns and capital projects as needed.
• Serve as a liaison between the mill and supplier network to support operational goals and issue resolution.

Supplier & Vendor Relations

• Develop and maintain strong working relationships with suppliers, repair vendors, and equipment manufacturers.
• Obtain equipment specifications, technical documentation, and pricing information from manufacturers and vendors.
• Assist with invoice discrepancy resolution and purchasing-related issues.
• Support negotiations and vendor performance improvement initiatives to maximize value and minimize operational risk.

Process Improvement & Compliance

• Establish and maintain standard operating procedures (SOPs) for storeroom and inventory activities.
• Identify opportunities to improve inventory processes, reduce waste, and increase operational efficiency.
• Ensure compliance with company policies, safety regulations, and ethical business practices.
• Support continuous improvement initiatives related to inventory management, maintenance reliability, and procurement operations.

Required Qualifications

Education

• High school diploma or GED required.
• Associate degree or technical training in supply chain, business, industrial maintenance, or related field preferred.

Experience

• Proven experience in inventory management, storeroom operations, or materials coordination within an industrial or manufacturing environment.
• Experience working with maintenance repair operations (MRO) inventory preferred.
• Experience coordinating repairable inventory and vendor relationships preferred.

Technical Skills

• Proficiency in SAP or other enterprise inventory management systems.
• Strong Microsoft Office skills, particularly in Excel, Word, and PowerPoint.
• Ability to interpret equipment data, parts specifications, and technical documentation.
• Familiarity with inventory control methods, purchasing procedures, and material tracking systems.

Communication & Interpersonal Skills

• Strong verbal and written communication skills.
• Effective negotiation and supplier relationship management abilities.
• Active listening skills with strong mindfulness and accuracy.
• Ability to build positive relationships with internal departments, leadership teams, suppliers, and external partners.
• Demonstrated ability to communicate effectively in fast-paced operational environments.

Behavioral Competencies

Adaptability

• Demonstrates flexibility and responsiveness to changing operational priorities and business needs.

Problem-Solving

• Uses analytical thinking, logic, and creativity to identify and resolve operational challenges.

Emotional Intelligence

• Maintains professionalism, self-awareness, and effective working relationships in collaborative environments.

Work Ethic

• Dependable, initiative-taking, organized, and committed to achieving results.

Conflict Resolution

• Manages disagreements professionally and works toward constructive solutions.

Teamwork & Collaboration

• Works cooperatively with cross-functional teams and supports shared organizational goals.
• Shares best practices and collaborates with individuals in similar roles across multiple locations.

Safety & Compliance Expectations

• Demonstrate a strong commitment to workplace safety and safe work practices at all times.
• Follow all mill safety policies, procedures, and regulatory requirements.
• Support a culture of safety, accountability, and operational excellence.
• Model company ethics, integrity, and professional conduct in all business interactions.

Working Conditions

• Industrial manufacturing environment with exposure to noise, moving equipment, temperature variations, and production activities.
• Combination of office-based administrative work and active storeroom/plant floor responsibilities.
• May require occasional lifting, walking, standing, and use of personal protective equipment (PPE).
• May require occasional overtime or support during outages and maintenance shutdowns.

Key Success Factors

Successful candidates will demonstrate:

• Strong inventory accuracy and organizational capabilities
• Ability to prioritize tasks in a demanding environment.
• High diligence and sense of urgency
• Effective coordination across multiple departments
• Strong vendor management and communication skills
• Commitment to continuous improvement and operational efficiency
• Safety-focused mindset and professional integrity

If you would like to apply for this position, please apply at https://jobs.domtar.com.

Domtar is an EEO/AA employer. We are also committed to ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990. This is a safety sensitive position.

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.