Sawmill Maintenance Clerk

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Cross City, (Florida, United States), is seeking talent to fill the position of Sawmill Maintenance Clerk. This job is full-time permanent.

Position Overview:

We are seeking a detail-oriented and organized Maintenance Clerk to support our sawmill’s maintenance department. This role is responsible for maintaining accurate records, coordinating parts and supplies, tracking work orders, and assisting the maintenance team in ensuring smooth mill operations. The ideal candidate will be skilled in clerical and administrative tasks while understanding the urgency and pace of an industrial environment.

Key Responsibilities:

• Maintain accurate maintenance records, logs, and reports.
• Process and track work orders, preventive maintenance schedules, and service requests.
• Monitor inventory levels of parts, tools, and supplies; initiate reorders when needed.
• Assist in coordinating vendor orders, deliveries, and service contracts.
• Support maintenance supervisors and millwrights with documentation, parts tracking, and gathering parts for each job (kitting).
• Ensure compliance with company policies, safety standards, and regulatory requirements.
• Prepare and distribute daily, weekly, and monthly maintenance reports.
• Provide clerical support such as filing, data entry, and document control.

Qualifications & Skills:

• High school diploma or equivalent (post-secondary education in business administration or industrial maintenance is an asset).
• Minimum 1–2 years of clerical, administrative, or inventory control experience (industrial or manufacturing environment preferred).
• Proficiency in Microsoft Office (Excel, Word, Outlook) and computerized maintenance management systems (CMMS).
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team in a fast-paced sawmill environment.
• Excellent attention to detail and accuracy in recordkeeping.
• Strong communication skills with the ability to interact effectively with all levels of staff.

Work Environment:

• Office-based role within a sawmill facility.
• Regular interaction with maintenance, production, and supply chain personnel.
• Exposure to an industrial environment; must adhere to safety standards and PPE requirements.

You will be required to successfully complete a selection process that could include interviews, an employment background check, a pre-employment drug and alcohol screen, reference verifications, aptitude tests (for some positions), and a fitness-for-duty test (for some positions).

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.  We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.

Once your application has been submitted, you will receive a confirmation email.  If you are selected to interview, you will be contacted by a member of our Human Resources team.  

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.