Human Resources Assistant

Reporting to the Human Resources Manager, the Human Resources Assistant is responsible for providing day to day

support to the Human Resources Team and the Mill Manager. Duties include maintain accurate , up to date HR

information, provide recruitment support to the HR Manager and Advisor, maintain current data in the HRIS and payroll,

assist in drafting reports, correspondence, and maintain the various office systems and processes.

Human Resources

¨ Coordinate recruitment activities for the HR Manager and HR Advisor

including booking interviews, scheduling testing, booking travel

arrangements for candidates, arranging tours

¨ Working with Training Coordinator on new hire orientation

¨ Compiles minutes from various meeting (Joint Occupational Health &

Safety, Standing Committee etc.)

¨ Provides general HR support and advice with regards to policies,

procedures and practices

Data Management of Systems

¨ Updates Applicant Tracking System (ATS) including adding new jobs,

screening applications, updating progress and closing jobs as required

¨ Maintain employee data in HRIS system including updating employee

information, running reports

¨ Act as backup to the Payroll Advisor as required.

¨ Assists the HR Manager and HR Advisor in organizing annual processes such as

performance reviews, salary increases. q

Administrative Support

¨ Provides administrative support to the Human Resources department

and the Mill Manager.

¨ Supports a variety of HR projects, assists in the composition of materials

including presentations, memoranda, correspondence, and other

communications in a timely and accurate manner.

¨ Prepare accounts payable documents for approval (boot receipts,

invoices etc)

¨ Maintain the HR departments files ensuring filing is completed in a

timely and accurate manner q

¨ Promote and provide a safe workplace and support the health and safety

program.

- Maintain and update employee communications including social media, bulletin boards and TV monitors

-Coordinate site visits and events

Qualifications

Education / Technical / Experience

¨ Undergraduate degree or Diploma in Human Resources or Business Administration. Certified Human Resources

Professional (CHRP) designation is considered an asset.

¨ Minimum of two to three years of related Human Resources experience, preferably in a complex manufacturing

environment.

¨ Thorough knowledge of current Human Resources Management practices. Knowledge of provincial and federal

legislation governing employers’ Human Resources practices.

¨ Proficient using Microsoft Office including: Outlook, MS Word, MS Excel (including ability to develop and use

formulas), MS PowerPoint, database programs and internet applications and tools at an intermediate level.

¨ Ability to prioritize and work effectively under pressure to meet deadlines and effectively manage multiple tasks

and priorities.

¨ Effective oral and written communication skills.

¨ Ability to exercise confidentiality, tact, discretion, and judgment as required.

¨ Ability to maintain high levels of accuracy and strong attention to detail.

¨ Strong analytical skills, including the ability to analyze numerical data, draw logical inferences, and provide

reasonable recommendations.

¨ Proven ability to work in a team and collaborate with others.

¨ Ability to establish and maintain supportive working relationships.

¨ Proven ability to be flexible, confident, and self-motivated.

¨ Ability to deal with a diversity of people in a calm, courteous, and effective

Only selected candidates will be contacted. Domtar is an equal opportunity employer.