Executive Administrative Assistant

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Montreal, (Quebec, Canada), is seeking talent to fill the position of Executive Administrative Assistant. This job is full-time permanent.

Overview: Join our IT team, where you'll support the CIO and IT management team by providing administrative assistance. With your excellent sense of discretion, ability to manage multiple tasks and to remain calm and focused under pressure, you'll thrive in this dynamic and rewarding role. 

Your challenges:   

• Ensure the proper functioning and efficiency of the management team by providing administrative support to the CIO, as well as to the members of the team. 
• Acting as the point of contact between executives and internal/external clients, handling requests and queries appropriately. 
• Manage the agenda and organize meetings, appointments and monthly events. 
• Create and organize documents, presentations and Excel spreadsheets using various tools and new technologies. 
• Organize and coordinate business travel arrangements. 
• Manage the expense accounts of the CIO, and those of their management team. 

Your skills:  

• College diploma in office administration, administration, or any other relevant training. 
• Minimum of 5 years of experience in an administrative support role for senior executives. 
• Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.). 

Your profile:    

• Maintaining confidentiality and handling sensitive information with discretion. 
• Excellent sense of priorities and ability to manage multiple tasks simultaneously. 
• Demonstrate the ability to remain calm and focused under pressure. 
• Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes. 
• High degree of professionalism, sense of ethics and autonomy. 
• Strong communication and writing skills. 
• Bilingual French and English (*) 
• Knowledge of SAP considered an asset. 

What we are offering

• Competitive salary and annual bonus 
• At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
• Full range of group insurance from the first day of work
• Telemedicine services
• Defined-contribution pension plan with generous employer participation from the first day of work
• Employee and family assistance program
• Education assistance program
• Health club reimbursement program
• Hybrid workplace: in-person and remote work
• Work environment based on respect, inclusion and diversity
• Office accessible by public transit

(*) English bilingual: If listed, this qualification is required since this function requires regular verbal and/or written interaction with customers, partners and/or our American subsidiaries.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.

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Information Technology